New York State Notary Practice Exam

Which document must a notary public maintain for their acts?

1. A journal of notarial acts

2. A record of fees collected

3. A list of clients

4. An appointment letter

The correct answer is: A journal of notarial acts

The requirement for a notary public to maintain a journal of notarial acts is essential because it serves as an official record of all notarial activities conducted. This journal helps ensure accountability and provides a legal document that can be referenced in the event of disputes or challenges regarding the notarial acts. It enables the notary to keep track of details such as the date, type of notarial act performed, and the identity of the parties involved. While maintaining a record of fees collected or a list of clients might be good business practices, they are not mandatory for the notary's responsibilities. Additionally, an appointment letter is necessary for becoming a notary public but is not something that needs to be maintained for documenting notarial acts. Therefore, keeping a journal of notarial acts is the correct and required practice for a notary public in New York State.